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Frequently Asked Questions and Help Desk Information

 

What should I do after the Face-to-Face Training?

  • Register for an Evaluation Webinar
  • Test your virtual connection (via Zoom)
  • Register for a Facilitator Virtual Event
  • Select a challenge
  • Download challenge content
  • Watch for e-blast announcements
  • Update site profile forms if needed
  • Register for NASA Scientist and Engineer Virtual Connections with Students

 

Who can register for the virtual events/view the Y4Y NASA Calendar?

The 21st CCLC Site Point of Contact should be the only one who has access to the Y4Y NASA Calendar. This person will register for, and attend, the mandatory Evaluation webinar, the NASA/Student Scientist and Engineer Connections, and the Monthly Planning Meetings. 

If you are this person, and cannot see the Y4Y NASA Calendar when you are logged in with your Y4Y account, please email .(JavaScript must be enabled to view this email address) with your Site Name, Site Location, and State.

 

How do I register for the Mandatory Evaluation Webinars?

Don't forget to register for an evaluation webinar! If you have already participated in an evaluation webinar, please disregard.

This mandatory evaluation webinar training will provide sites/facilitators with the critical information needed to complete participation in evaluation activities, usage of the unique identifier numbers for facilitators and students, and timely submission of data collection activities.

You can register for an evaluation webinar on the Y4Y NASA home page. Be sure you are signed in with your Y4Y account, and scroll to the bottom to find the Y4Y NASA Calendar of Events.

Evaluation webinar training dates are available on August 13, September 18, and October 9 (10AM or 3PM EST).

 

What types of Facilitator Support/Infrastructure is available?

Visit the Y4Y website to download and print content: http://y4y.ed.gov/stemchallenge/nasa 

  1. Facilitator Guides
  2. Student Journals
  3. Presentation Slides (with notes to guide facilitation for each challenge)
  4. Online Videos
    • Introduction video for each challenge
    • “Telling Your Story on Video” (best practices on how to produce the student video)
    • Scientist and Engineer STEM Career Video

You do not need a Y4Y account to view and download project content. Everyone has access to this information. 

 

Facilitator Virtual Events (Webinars to help answer some of your questions)

IMPORTANT: Only the Site Point of Contact can register for the Webinars using the Y4Y NASA Calendar. If you are the Site Point of Contact, be sure you are logged into your account when visiting the Y4Y NASA page. If you cannot see the Y4Y NASA Calendar, please email Y4YNASA@seiservices.com with your site location.

The event topics include:

  • Testing your virtual connection (via zoom)
  • Making the Most of the NASA Scientist and Engineer Connections With Students
  • Review of the Engineering Design Process
  • Evaluation Webinar (mandatory)
  • Additional event topics will be added based on requests from sites

You can register for a virtual connection on the Y4Y NASA home page. Be sure you are signed in with your Y4Y account, and scroll to the bottom to find the Y4Y NASA Calendar of Events.

Site Technology Needs

  • Computer/laptop on the site network
  • Wi-Fi or hardwired internet connection
  • Webcam and microphone (external microphones work better)
  • Projector or large monitor (optional)
  • External speakers facing away from the microphone to avoid feedback (optional)
  • Phone

Click here to view a graphic showing an example of classroom set up for the Scientist and Engineer Connections. 

 

Monthly Planning Calls

NASA will conduct planning calls with you (the Site Point of Contact) monthly to support you with your site’s implementation. Only the Site Point of Contact can register for these monthly planning calls. If you are the Site Point of Contact, be sure you are logged into your account when visiting the Y4Y NASA page. If you cannot see the Y4Y NASA Calendar, please email Y4YNASA@seiservices.com with your site information.

  • You will check the Y4Y NASA calendar for the date and times of your monthly planning calls.
  • You will be able to register for your monthly planning calls on the Y4Y NASA Calendar: http://y4y.ed.gov/stemchallenge/nasa

Be sure you are signed in with your Y4Y account, and scroll to the bottom to find the Y4Y NASA Calendar of Events.

 

How do I register for the NASA Scientist and Engineer Virtual Connections With Students? (How do I test my Zoom connection?)

Coming soon!!

  1. Required NASA Scientist and Engineer Virtual Connections With Students will occur from September 2019 through January 2020. These events give your students the opportunity to speak with a NASA engineer or scientist about their career and ask questions on the engineering design process and the challenges.
  2. Register for student connections via http://y4y.ed.gov/stemchallenge/nasa. Be sure you are signed in with your Y4Y account, and scroll to the bottom to find the Y4Y NASA Calendar of Events.
    • Only the Site Point of Contact can register for the Scienctist and Engineer Connections with students. If you are the Site Point of Contact, be sure you are logged into your account when visiting the Y4Y NASA page. If you cannot see the Y4Y NASA Calendar, please email Y4YNASA@seiservices.com with your site location.

 

How to Register for Virtual Events and Zoom Tips

Watch the video below to learn how to register for events using the Y4Y NASA Calendar and some tips on using Zoom! Or Download this PDF version.

 

When are the Zoom Test Calls?

Your site must conduct a test call to ensure all technology works properly during the event.

The Y4YNASA Zoom Test room is open:

  • Mondays and Wednesday from 8:00am-5:00pm ET and
  • Friday from 8:00am-1:00pm ET

In September, the Y4YNASA Zoom Test Room is available to join starting Friday, September 13 (8am-1pmET). NOTE: The room will be closed Wednesday, September 25 from 2:00-3:00 pm ET.

In October, the Y4YNASA Zoom Test Room is available to join starting Wednesday, October 2.  

Important: Be sure you are completing your Zoom Test from the location of where your students will be connecting.

 

What required forms are needed?

Student/Educator Release and Intellectual Property Form

All parents/guardians of students must complete a Student/Educator Release and Intellectual Property Form to participate in and submit the final 3- to 5-minute video (if the educator/facilitator is also in the video, they are also required to sign this form). This is a requirement by the U.S. Department of Education. 

Download the Student Video/Photo Release From: [English] | [Español]

Once all parties have signed the forms, please scan and send to .(JavaScript must be enabled to view this email address); if you do not have your forms, you cannot submit your students' video(s). All scanned forms will be added to a password-protected database in which access will only be granted to the U.S. Department of Education and NASA. IMPORTANT:  Please keep ALL RELEASE FORMS in a safe place until further notice. Thank you!

 

Are there tips on creating the 3- to 5-minute student video?

Other tips:

  1. Find an uncluttered background.
  2. Be sure the area is free of outside noise and well lit from the front. Don’t record in front of a window.
  3. If possible, use a tripod for a steady picture. If not, try to hold your camera on something solid.
  4. Speakers need to maintain eye contact with the camera and talk slowly and confidently.
  5. Know what you are going to say ahead of time so you don’t have long pauses.
  6. Vary your shots. Show a closeup of your model and explain its features and how it meets the criteria and constraints.
  7. Use visuals that are readable.
  8. Be sure you have covered all the steps in the engineering design process.

 

Check out this STEM All Stars Video!

Ivette Aponte video  |  Nikesha Davis video  |  Monica Guzik video  |  Sam James video  |  Rafael Mercado video  |  Aaron Yazzi video

Help Desk

Use the Help Desk for support at .(JavaScript must be enabled to view this email address)