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April 11, 2014

Here are a few handy tips to help make your Y4Y webinar experience easier so you can relax and concentrate on the presenters and the material.

1) Log in a few minutes early so you have time to download the Cisco WebEx Event Center app, which powers the webinar. If you don’t have Admin rights on your PC, choose to run the “Temporary” app when prompted. If you want to setup the Event Center app in advance, go to this link and click the “Setup” button: 
https://y4y.webex.com/y4y/ecsetup.php?frommail=1.

2) Make sure you join the “integrated voice conference” when prompted at log in. You don’t need a microphone to participate in the webinar, but you do need speakers and you need to join the conference in order to hear the presenters.

3) Make sure your computer speakers are plugged in and turned on, and be ready to adjust the volume if necessary (audio levels can sometimes change abruptly if we switch between presenters and streaming video).

4) If you have sound issues during the webinar, first check your speakers by going to the menu bar in the WebEx Event Center and selecting Communicate / Speaker Microphone Test.  Check the speaker dropdown list because you may have more than one sound driver in your system, and you won’t hear anything if you have the wrong one selected.  You can check to see if you’re connected to the integrated voice conference by selecting Communicate / Integrated Voice Conference / Join Conference.

5) Try to keep all other applications closed and refrain from surfing the Internet during the webinar. Close all apps, including email, leaving only the WebEx Event Center and the web browser you used to log into the event open.  Our webinars consist of shared PowerPoint slides, broadcast audio, and may include streaming video or additional documents. We try our best to make everything work on any connection and any hardware, but sometimes there are compatibility and bandwidth issues that are beyond our control.

If you need any other tech support related to a webinar, please use the chat box to send a private message during the event to the user listed as the “Y4Y Host.”

And remember that all webinars are recorded and within 48 hours they are posted on the portal in the Webinar Archive.



April 11, 2014

It’s hard to believe it, but we recently posted our 100th blog article. Time sure flies when you’re having fun with Y4Y! When you’re looking for information and resources for your program, don’t forget to check the blog.

For example, did you know that Y4Y has over a dozen articles devoted to summer activities and summer planning? To access these articles all you have to do is go to the blog and scroll down the “Categories” list in the left hand column and click the entry for “Summer” — or click this handy shortcut to check it out right now.

Y4Y is always growing, with new content and helpful information being added every single month. One way to keep on top of it all is to remember the search field in the toolbar. Your search will always span the entire Y4Y portal, including all the latest entries in the blog, the webinar archives, and anywhere helpful afterschool resources have been added.



March 24, 2014

One of the most popular requests from our users has been to allow users to print Certificates of Completion upon finishing the Introduction material in the Learn section of each content module. Well, now you can!

How does it work? The most important step is to make sure you’re registered and logged in to the portal as you work through the Introduction. The portal already keeps track of what pages you’ve completed and which ones you haven’t when you’re logged in so you won’t lose any of your currently saved progress.

Once you’ve completed every page in an Introduction, you’ll be presented with seven questions designed to check your understanding of the material in the module. Get at least five correct and you’ll get a PDF Certificate of Completion that you can save, print, and share with your team. Best of all, you can log back in at any time and access all your earned Certificates from your user profile page.



March 24, 2014

Now it’s easier than ever to access all the great resources featured in the Learn More Libraries. As you may remember, there is a Learn More Library near the end of each content module topic area. Each Learn More Library contains links to other great web-based resources, videos, publications, lesson plans, and activities.

Now all you have to do to access these resources is go to the Tools page and look for the new sidebar widget. Click the link to the Learn More Library, then select which topic you’d like to explore. It’s that easy!

Check out these new features today and let us know what you think in the Suggestion Box. And keep those great ideas coming, because the 21st CCLC user community’s greatest source of new and innovative ideas … is you!



January 14, 2014

You may know that Y4Y offers free, customizable training templates and PowerPoint presentations under the Teach section of the portal. But did you know that Y4Y also offers tips and guidance on how to plan and deliver effective trainings? Check out the Training Guide and Template, found in the Tools section, for ideas on how to create objectives, structure activities, engage participants and more. Or visit the Coaching My Staff section, under Learn, to find select Training Tips, such as this one on creating a training hook:

“The training opening is the hook. Think of it as a performance: What will engage participants’ hearts and minds? Ask what they already know. Draw on their knowledge, experience, and ideas throughout the training.”

Or this tip on drafting action plans at the end of a training:

“Creating an action plan or listing the next two things each participant might do are good ways to wrap up a training. Ask staff what assistance they’d like for implementation and how they can support one another’s efforts.”

Check out the rest of the tips for creating and delivering trainings for your team!