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October 24, 2017

Whether your 21st CCLC program is new or well-established, new students, families and teachers arrive every year. Refresh your messaging often to catch attention. Every spring, summer and fall, reach out with a message that pops and bring in new students, families, volunteers and partners. 

Tip 1. Target messages to each audience. Each group has a different perspective, and wants you to address its concerns. Once you have identified the students who meet your admission criteria, create invitations and messages that will appeal to them and other stakeholders

- Students want to have fun while they learn outside of school. They want activities that respond to their interests and look different from the school day.

- Families want their children to continue learning, do their homework and enjoy social interactions.

- Teachers want their students to get targeted support and make connections between academics and everyday life.

- Community members want young people to engage with local activities and issues in productive ways. And, they want to know how they can support better educational outcomes.

Tip 2. Deliver your messages through multiple and appropriate channels. Do quick surveys of stakeholder groups to find out which method each prefers.

- Print media, such as newspaper stories and flyers, can help you reach families and the community. Use languages other than English, so you touch everyone.

- Broadcast media, such as television and radio, also reach community and family members. Be sure to invite foreign language outlets to learn about your program.

- Be active online. Keep your website up to date, and be smart about using Facebook, Twitter and other social media to promote program enrollment deadlines and special events. Remember to protect student privacy, and check with the school or district about getting release forms before posting photos or videos that show students.

- Get into the community. Set up information tables or displays at street fairs, and outside grocery stores or at farmers markets. Visit families in their homes or at gathering places such as churches and cultural festivals.

Tip 3. Live the messages every day. The positive environment you create will keep students coming and encourage family engagement!

- Offer professional learning events for staff and partners to help them support positive youth development adult-child relationship building, student voice and choice, and 21st century skill development.

- Welcome family and community members to your advisory board and program planning team, and hold special events that bring everyone to the program to celebrate student learning and accomplishments.

- Hold special celebrations that bring everyone to the program to witness student learning and accomplishments.

Resources

Remember, although everything here comes from the Summer Learning course, it also applies to school-year programs.

Creating Positive Environments for Summer Learning
Get research-based tips for supporting student engagement and positive youth development.

Youth Recruitment Planner
You and your colleagues can get into the nitty-gritty of intentional recruitment with this tool.

Facilitating Positive Youth Development Training to Go
This ready-to-use presentation can be customized to your needs for professional learning with staff and partners.

Developing 21st Century Skills Training Starter
Everyone can benefit from better skills in communication, collaboration, critical thinking and creativity. This training starter can help staff and partners learn to support skill development for students.



July 10, 2017

You probably know about the Coaching My Staff section of every Y4Y course. It contains training materials that address key topics within the course. The materials are ready to use as is or customizable to your needs. Here’s a quick introduction to what’s available if you haven’t tried them yet.

Training Starters

Each Training Starter is a two or three-page Word file (also available in PDF) that provides prepared content you can customize, and helps you organize and manage the event. The template includes a set of objectives and important information to include during the training — this is structured to use as a script or as a jumping-off point for the content you want to deliver. You can determine how to open the training and introduce the topic, then wrap up and close the session. 

Trainings to Go

Trainings to Go are hour-long training plans that include a PowerPoint, handouts and training guides. These materials can be downloaded and used as is; they provide all the information for a fully developed learning session on a specific topic area. You can invite participants, print handouts and set up a meeting space, then follow the prepared presentation. If you want to expand or customize the content, you can revise the PowerPoint version to fit your needs. A PDF version of each training is also available.

Find the Training Materials

You can get to topic-specific materials by three routes:

1. On the Y4Y home page, in the navigation area select Train Your Staff from the Learn tab. From this landing page, select a course topic to go to a page that has links to topic-specific Trainings to Go, Training Starters and Tools. 
2. On the Y4Y home page, in the navigation area select Courses from the Learn tab. From the Courses landing page, click on the topic you want to address. When you reach the Course landing page, scroll down to find and click on Coaching My Staff. This landing page presents a short overview that suggests steps for designing your training events. The Training Starters and Trainings to Go materials are located and described within this part of each course. You can also access the materials from the Resources tab within the lesson screen.
3. On the Y4Y home page, in the navigation area select Course Tools from the Resources tab. On this landing page, click on the topic you want to address. When the list of tools for that topic opens, you can find the Training Starters and Trainings to Go under the Train heading
 



April 18, 2017

We've all experienced it, whether personally or on the job: that sinking feeling that there will never be enough money to do everything you want, no matter how you juggle the numbers. Fortunately, Y4Y can help take the pain out of financial planning for afterschool programs. Start here:

•    Getting a Jump Start on Summer: Budgeting. This two-part blog from a former director of the Providence After School Alliance offers practical planning advice for summer and school year programming. Read part 1 for budgeting tips, and part 2 for program planning advice.

As you tally funding and expenses for the coming summer or school year program, consider doing more to recruit and retain volunteers. Volunteers can help stretch your budget so you can offer more and better services. Try these Y4Y tools to recruit the help you need and to make volunteering a rewarding experience for everyone:

•    Recruiting Volunteers. Consider which program areas could benefit most from extra help, and match volunteers to needs with Y4Y’s Sample Volunteer Skills Grid. Then work with school and program staff to select a variety of targeted in-person and online recruitment strategies. Get the campaign started with our Volunteer Job Description template, which will help you craft a posting that appeals to potential volunteers. 

•    Retaining Volunteers. Because volunteers often don’t have experience in education, expect them to learn as they go, and help them along the way. Consider Y4Y’s Volunteer Coaching Scenarios, and think about how you would react in each situation. To get staff onboard with supporting volunteers, use our Working With Partner Volunteers Training to Go.



March 16, 2017

Students need to feel safe, encouraged and welcome to keep their stress levels down and their minds open for learning. But creating a positive, inclusive environment is easier said than done. Fortunately, you don’t have to do it alone! In fact, it’s often best to enlist the help of school-day staff, parents and community members. Here’s how you can start:

Take positive steps to prevent bullying. 
The first step to stopping bullying is knowing how to spot it. Know how bullying is defined and learn about warning signs that can tip you off if a student is being bullied or is bullying others. When you see bullying happening, intervene immediately. Then follow up by finding out what happened and supporting the students involved.

Work with school-day teachers. 
Coordinating bullying prevention efforts is an important part of sharing responsibility with school staff. Align policies with schools to send a consistent message to students that bullying is never okay. Improve your connections to schools with the Communication and Collaboration Checklist.

Engage parents and family.
Including family members in bullying prevention can help students feel safer and more secure, and make parents worry less. Help parents and family develop the skills needed to talk about bullying with youth in productive ways, and share ideas for how family can be part of the solution. These efforts can support your goals for family engagement.

Get the community involved. 
Bullying affects entire communities. Taking the lead on prevention can be a service learning project for students, and a great opportunity to demonstrate the value your program brings to your community. Consider which of your existing partners might help, reach out to new ones and recruit volunteers.

Share knowledge and resources with others. 
Online or in person, bullying causes misery now and can lead to unhealthy behaviors in the future. The website StopBullying.gov offers many free, research-based resources and strategies to help young people and adults stop aggressive behavior and build a positive community climate. For example, learn about the different roles: students who bully, students who are the targets of bullying, students who assist and reinforce, students who defend, and students who want to help but don’t know how. Also see The BULLY Project website for ideas about how to take action.

When students don’t feel safe, you can’t possibly expect their full attention. Don’t let bullying-related stress be an obstacle to their happiness and their ability to learn!



March 16, 2017

Phillip A. Collazo, MSEd., Education & Training Specialist, Kids Included Together

Knowing a little about biology and brain chemistry can make a big difference in helping students lower their stress levels. Here’s a promise: You won’t need to memorize formulas or spend hours in special classes. As 21st CCLC practitioners, you work in the ideal environment to build pleasure into learning.

What Research Says

According to research conducted by Dr. Stuart Shanker, stress ranks as one of the greatest barriers to learning. He wrote extensively about decline in the mental and physical well-being of U.S. children due to stress. 

When humans experience stress, our bodies produce cortisol, which some call the “stress hormone.” High levels of cortisol have been linked to “increased anxiety, depression and challenging behaviors in children and youth” (Ruttle et al., 2011), and to “higher risk for developing learning difficulties or impaired cognitive abilities” (Suor et al., 2015).

Our bodies can balance the negative effects of stress by producing endorphins, or “feel-good” chemicals. Fun, active and engaging activities that also encourage positive social interactions are some of the easiest and healthiest ways to activate endorphins and reduce classroom stress. Both exercise and relaxation can help. 

In an ideal world, children and youth would spend their days learning at their own pace, while also having fun in and out of school. In reality, curriculums, learning objectives and high-stakes tests often control the content and pace of the school day. How can we help children reduce stress and make learning more fun? Here are two strategies that work well together.

Stress Reduction Part 1: Manage Time to Match Focus

This solution involves managing time by strategically grouping content — what Preston (2013) calls “activity chunking.” Many educators have successfully used versions of this strategy for years. 

Start by setting realistic and achievable expectations. Consider your students’ natural attention span, and chunk activities accordingly. Preston recommends calculating the average focus time of students by adding five minutes to their age. For example, the average six-year-old should be able to attend to an 11-minute lesson. Psychologists, scientists and researchers hold varied opinions on attention span, with estimates ranging between 15 and 40 minutes (Briggs, 2014).

For tasks that can complement academic content while still giving students a chance for a break, incorporate activity centers into your program. With common classroom materials you can plan quick exercises that develop key STEM and literacy skills. With these suggested STEM and reading activities, you can “chunk” in as needed to help students refocus.

Stress Reduction Part 2: Activate Senses to Feel Good

Plan activities that capture your learners’ interests, and then play to their strengths. According to Gardner’s Theory of Multiple Intelligences (1991), we all have “a unique blend of capabilities and skills (intelligences).” Plan activities and short breaks that use a “six-sense” approach. Look for ways to get students to use their eyes, ears/voice, fingers, muscles, balance and social skills. End it all by encouraging the group to take two deep breaths together. The sensory activities release those feel-good endorphins and help students refocus for their next learning activity.

Here are a few ideas for building the senses into activities and breaks:

- Ask young students to act out characters when they read a story aloud. Older students may enjoy dramatic readings of poetry or plays. Don’t be shy: add a musical soundtrack with some group humming to keep the beat.
- Stand up and “shake your wiggles out” now and then.
- Play a creative game of Acrobat-Simon-Says, use call-and-response chants, or create finger play songs.
- For older students, include time for meaningful socializing by encouraging share-outs, group polling or content debates.
- Play games like “I Spy” or practice yoga poses. See “Tips for Helping Your Child Focus and Concentrate” from PBS Parents for more ideas.​

Everyone Benefits

Fun, active and engaging activities that benefit students can also benefit the adults in your program. Chunking activities can help you organize so you provide better support to help students meet academic goals. Managing time frames and achieving small goals increases educators’ sense of accomplishment, just like for students. Best of all, these strategies work for students of all abilities and can help make your program more inclusive. 


Resources
For information on creating an inclusive setting that welcomes students with disabilities, visit the Implementation Guides section of Y4Y to find resources on addressing individual needs, engaging all learners, supporting social-emotional development and other topics.

References
Briggs, S. (2014). The science of attention: How to capture and hold the attention of easily distracted students. Retrieved from opencolleges.edu
Northern Illinois University, Faculty Development and Instructional Design Center. (2009). Howard Gardner’s theory of multiple intelligences. Summary. Retrieved from facdev.niu.edu
Preston, J. (2013). Increasing attention span and engagement in the classroom through chunking: A method that works for all grades. Retrieved from brighthubeducation.com
Ruttle, P. L., Shirtcliff, E. A., Serbin, L. A., Fisher, D. B., Stack, D. M., & Schwartzman, A. E. (2011). Disentangling psychobiological mechanisms underlying internalizing and externalizing behaviors in youth: Longitudinal and concurrent associations with cortisol. Hormones and Behaviors 59 (1), pp. 123-132.
Suor, J. H., Sturge-Apple, M. L., Davies, P. T., Cicchetti, D., & Manning, L. G. (2015). Tracing differential pathways of risk: Associations among family adversity, cortisol, and cognitive functioning in childhood. Child Development 86 (4), pp. 1142-1158.