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May 22, 2019

With initial design of your summer learning program complete, you’re ready to recruit staff and partners, then cultivate skills and knowledge so your gardeners can deliver activities that help students grow and prevent summer learning loss. You may have a core team in place but probably need to fill some gaps. Where do you start? Here are some tools and tips from Y4Y resources.

Select the Right Gardeners

To nurture strong, successful students, plan staff and partner recruitment to identify candidates with qualities you need.

  • Recruit staff. Some will be school-day teachers, who understand academics and know how to support student learning. Others will be school-day paraprofessionals, college students and community volunteers. You want candidates who reflect your students’ diversity, can support social and emotional learning, and bring skills and knowledge that will enrich the learning environment. Create a recruitment structure by developing job descriptions and preparing for interviews. See the Y4Y Sample Human Resources Packet and the Identifying and Recruiting High-Quality Staff tools for help with those processes.
  • Recruit partners. Use Y4Y tools to put two things in place: a community asset map that identifies potential resources, and an elevator pitch that explains your 21st CCLC program and its goals for summer learning. These resources help you prepare the soil for successful collaborations.

Fertilize and Water Frequently

Start by including everyone — your staff and appropriate partner staff — in orientation training, so everyone knows the garden design. As the summer session progresses, follow up with group and individual coaching. To ensure that everyone thrives, use the Y4Y Observation Checklist and Summer Learning Training Planner tools to focus ongoing coaching and professional learning activities. For ideas from 21st CCLC colleagues, listen to the podcasts on recruiting staff and leading your organization in the Organizational Culture Click & Go.

A Little Weeding and a Lot of Joy

Your summer learning garden can produce glorious blooms — just be sure to use your continuous improvement process to weed out ineffective practices. See the Y4Y Continuous Improvement Planner and the Continuous Improvement Process Diagram for more information. At the end of the summer session, bring everyone together to celebrate your garden’s bounty!

Other Y4Y Resources

Summer Learning Initiative. Get inspiration, ideas and tools from this two-year Department project.

Summer Learning Course: Implementation Strategies. See Step 4: Logistics, Planning Professional Development.

Managing Your 21st CCLC Program Course. Find the information and tools every program director needs.



May 22, 2019

Your students have spent the school year being fed and watered. It’s time to shine the bright summer sun on their budding minds, and watch those colorful petals unfurl!

Tilling for a New Crop: Reflect

As you review data to identify and invite the students who most need support during summer months, also take time to reflect on ways you and your students have bloomed over the past school year. What strategies ”fed and watered” this growth? Have you told your colleagues and students about ways you've seen them bloom, maybe by overcoming a challenging situation, learning a new skill or daring to try something new?

Try these ways to review data and identify students who most need support:

  • With your program team, use your continuous improvement process to review your program’s spring session to see what worked well for students and staff. Note any programmatic issues that disrupted growth. Grab your gloves and pull those weeds out of the mix!
  • Your stakeholders — including teachers, principals and parents — can offer valuable advice on this year’s crop. Meet early to revisit your academic and enrichment program essentials with these cultivators of young minds to strategically target recruitment.

Sowing the Right Seeds: Recruit

Be intentional about recruiting students who can benefit most from the summer program you’ve designed. Based on teacher recommendations and needs assessment results, make direct invitations to the students and their families. For ideas about structuring and managing student recruitment, start with the Y4Y Summer Learning Youth Recruitment Planner tool, and also try these strategies:

  • Take advantage of family and community activities to set up an information table where families can learn about your summer program activities and goals.
  • Advertise your program through social media. Be specific about program goals so you attract the students and families you hope to serve.
  • For more recruitment ideas, visit the Implementation Strategies section of Y4Y’s Summer Learning course. See Step 5. Intentional Design: Recruit Students.

Helping Families Harvest: Identify Local Resources

For students who don’t have access to summer programs, try these strategies to support summer growth:

  • Coordinate with community partners to distribute materials about summer activities at libraries, museums, parks and historical sites around your district.
  • Participate in spring school-based family activities to help sing the praises of community resources and offer at-home ideas such as those in the Y4Y Family Engagement Strategies tool and the Learn More Library of the Y4Y Summer Learning course. Here are some examples from the Library:


July 16, 2018

How is your summer program going so far? Are students engaged and attending? Retention can be a real challenge this time of year, when you don’t have the automatic incentive of school attendance to support program attendance.

Two keys to retaining students in summer and out-of-school time are family engagement and student engagement. Ideally, you already have some engagement strategies in place. For example, if you’re going to have an attendance contract with incentives for compliance, that needs to be set up at the outset. If you decide to have a parent liaison — a tactic proven to improve retention — you need to recruit a volunteer or part-time staff member well in advance. Here are more ways you can add to your retention toolkit if your current strategies aren’t enough.

Family Engagement

The younger the student population, the more family engagement matters. Here are some ideas for keeping parents and caregivers involved.

  • Pick up the phone. Call families of children who’ve missed more than a day or two. Let them know their child’s participation is important to the child and to the program.
  • Send materials home. Keep families engaged by showcasing what their children are doing. Suggest “conversation starters” about an aspect of program content that families can discuss together, followed by simple activities the whole family can do at home — find examples here.
  • Set up a family meeting. Involve whole families in program content with a fun, active event.
  • Recruit family members to help with programming. It’s not too late to get family members who aren’t at work during the program day to help with field trips, games, art activities, reading aloud or any activity where you could use an extra (untrained) adult.
  • Make a “good news” call. Boost retention by calling families to report children’s academic or behavioral gains.

Student Engagement

Keeping young people involved in program content and activities is important no matter the age group. It’s especially vital for high school and older middle school youth, whose parents have less influence over their attendance and who juggle other priorities that compete with program attendance. 

These ideas for engaging students are long-term strategies, but now’s a great time to start!

  • Set up a culture of high expectations. An environment in which students hold one another accountable will go further than any number of reminders from adults.
  • Get students involved in authentic work. You’ll get built-in motivation from project-based learning that delivers products with tangible benefits for the students or the community. Use this checklist with students and staff to gauge participation levels.
  • Tap into the power of peer groups. Students are more likely to show up when they know their group needs their creativity and input — and will miss them if they’re gone.
  • Support staff to build strong relationships. The quality of youth-adult relationships is an important factor for getting young people to come back. Try using positive youth development approaches and other ways to create a positive environment.

If you haven’t already built these retention tactics into your program, what can you add today? What can you put on the planning list for next year?



May 4, 2018

Guest blogger: David Mazza, Y4Y Educational Technology Specialist

If someone mentions summer vacation, do you picture yourself on a sandy beach with an adventure story in hand? Nothing wrong with that! But the laid-back days of summer can also be a time for online adventures in professional learning. Here are four ways technology can make professional learning feel like play.  

Easy listening. Podcasts let you explore topics and perspectives without investing a lot of time. TED Talks, for example, last 18 minutes or less. Plus, podcasts are free and available on demand, so you can listen as you pack your bags and head out for that beach vacation. New to podcasts and not sure where to start? Google topics of interest (e.g., afterschool, youth development, education, teaching, career development) plus “podcast.” Hint: Try the short podcasts in each Y4Y Click & Go for professional learning specific to 21st CCLC programs.

Social hour. You can use social media to connect with educators from around the world. If you’re on Twitter, search the hashtag #MTBoS, and you’ll find the MathTwitterBlogosphere. Thousands of math teachers follow the site, contribute ideas, share resources and suggest activities. It’s a terrific place to ask questions, swap stories and get inspired. If math isn’t your thing, use Twitter’s search feature to find sites related to your professional interests, from art to productivity to zoology. 

App time. Downtime? Download an app you’re curious about. Some have interesting features with multiple uses. For example, you could try using SurveyMonkey to poll family members on where to meet for dinner. If you like the way it works, maybe you’ll decide to survey your colleagues on which professional development book or class to try next. Could the app be useful on the job — for example, to poll students about their interests? Experimentation is the gateway to ideas and expertise!

Virtual expeditions. Stuck at home? Broaden your knowledge of science, culture, history and more with a virtual tour of a city, beach, mountaintop, museum or campus. Speaking of campuses, the Y4Y professionalization resources page has a clickable map of higher education opportunities relevant to out-of-school time careers and ongoing professional development. Free Y4Y courses are available anytime you want to explore topics like citizen science, continuous education or project-based learning. Take a virtual expedition on Y4Y and explore the possibilities.

Skywriting. Unless you and your colleagues are all on the same beach, here’s one more way to use technology for summer learning — to stay in touch via your favorite messaging platform. Keep one another revved up about learning by sharing tidbits of interest from books you’re reading, messages of encouragement and links to blog posts like this one (hint, hint). Happy summer!



November 20, 2017

Y4Y offers two Showcase webinars in December. One will jump-start your planning for next year’s summer learning program. The other will help your team plan for continuous education across school and program settings.

Here are three reasons to register now for one or both:

#1—You’ll learn from peers and the Y4Y team. Hear advice and “lessons learned” directly from program directors, site coordinators and the Y4Y technical assistance team.   

#2—You’ll get ready-to-use tools. The Y4Y team has assembled tools you can use right away to plan for program and student success.

#3— Your New Year’s resolutions for 2018 will be SMARTer than ever. SMART goals are specific, measurable, achievable, relevant and timebound. These Y4Y webinars can help you set SMART goals for your program — and for your own professional development. (You might be able to get professional development credit for attending Y4Y webinars. Check with your program leader.)

Register today!

 

Wednesday, Dec. 6

The Right Ingredients: Start With Student Needs

The first of three webinars in the “Right Stuff” Summer Learning Showcase Series

Get tools and advice as you take the first steps to plan a summer learning program: build a team, conduct a needs assessment, write SMART (specific, measurable, achievable, relevant, timebound) goals, and plan logistics. Attend all three webinars in this series, and you’ll get a certificate of participation.

Register today!

 

Thursday, Dec. 7

School-Day Partnerships: It’s More Than Alignment, it’s Continuous Education!

This webinar will help you think beyond aligning your program with the school day.

Continuous education is a coordinated effort to sustain student learning in out-of-school time. This webinar will help you tap into the flexibility and potential of out-of-school time to ensure student success across school and out-of-school settings.  

Register today!